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2.
2.1
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Definitions and
Interpretations
In this Consitution,
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| "Guild"
shall mean the Guild of Undergraduates referred to in Section
28 of The University of Western Australia Act;
"International Student"
shall mean any person who entered Australia with a:
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student
visa who is currently enrolled in a course at The University
of Western Australia;
dependent business visa who is currently enrolled in a course
at The University of Western Australia; and
dependent diplomatic visa who is currently enrolled in a course
at The University of Western Australia. |
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| "I.S.S.U.W.A.
Council" shall mean the governing body of I.S.S.U.W.A.
which consists of the Executive Committee and the affiliates’
delegates;
"The Executives"
shall mean the I.S.S.U.W.A. Executive Committee referred
to in Section 5.2.1 of this Constitution;
"Affiliates" shall
mean any International Students Association registered with
the Guild and Societies Council which has affiliated to
the I.S.S.U.W.A. Council;
"Member" shall mean
any international student who is a member of the Guild.
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| 3.
3.1
3.2
3.3
3.4
3.5
3.6
3.7
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| Aims
of the Organisation
To be the peak representative
body of all international students on campus;
To foster co-operation amongst
international students and also between international students
and other students on campus;
To encourage discussion of,
and take action on matters of interest to international
students.
To promote the welfare of international
students at The University of Western Australia, in order
to ensure that international students are provided with
a conducive environment in which to pursue their education;
To implement approved policies
of the I.S.S.U.W.A. Council;
To implement approved policies
of the National Liaison Committee Annual Conference (NLCAC),
subject to the approval of the I.S.S.U.W.A. Council
To support the Western Australia
State Branch of the National Liaison Committee for International
Students in Australia (NLC West) in its work for international
students so long as it is in accordance with the aims of
I.S.S.U.W.A.
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| Affiliates
Any International Students
association registered with the Guild and with the Societies
Council may affiliate with the I.S.S.U.W.A. by submitting
an affiliation letter, subject to the approval of the I.S.S.U.W.A.
Council;
Delegates from the affiliate
are to represent, and be responsible to the I.S.S.U.W.A.
Council in matters concerning the international student
members of their respective associations at I.S.S.U.W.A.
council Meetings;
Each affiliate shall appoint
two delegates prior to the first I.S.S.U.W.A. Council Meeting.
At least one of these delegates shall be a Committee member
of the affiliated association;
An affiliate member may terminate
its affiliation, and on doing so shall submit a formal letter
of termination to the I.S.S.U.W.A. Council.
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| The
I.S.S.U.W.A. Council
The I.S.S.U.W.A. shall be governed
by the I.S.S.U.W.A. Council;
The council shall comprise:
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| The
I.S.S.U.W.A. Executive Committee, hereafter referred to as
"The Executive", consisting of: |
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5.2.1.1
5.2.1.2
5.2.1.3
5.2.1.4
5.2.1.5
5.2.1.6
5.2.1.7
5.2.1.8 |
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the
Director
the Deputy Director
the General Secretary
the Treasurer
the Social Secretary
the Sports Secretary
the Welfare and Education Officer
the Liaison Officer; |
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| Two
delegates from each of the affiliates;
One international student representative
from each residential college of The University of Western
Australia;
The editor of the Lighthouse
magazine;
The Sub-committee of each of
the following I.S.S.U.W.A. Executive portfolios:
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5.2.5.1
5.2.5.2
5.2.5.3
5.2.5.4 |
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Social;
Sports;
Welfare and Education; and
Liaison; |
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| Voting
Rights and Proxies |
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| 5.3.1
5.3.2
5.3.3
5.3.4
5.3.5
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| All
members of the Executive and delegates from affiliated associations
may cast one vote each;
The Chairperson of each I.S.S.U.W.A.
Council meeting may not exercise a deliberative vote, but
in the event of a tie, may exercise a casting vote;
In the event that the person
appointed to chair the I.S.S.U.W.A. Council meeting holds
a deliberative vote, his/her vote must be proxied in writing
to another Council member, subject to section 5.3.5 of this
Constitution;
In the event of the absence
of a Council member, his/her vote may be proxied in writing
to another Council member, subject to section 5.3.5 of this
Constitution;
No Council member shall hold
more than two proxies.
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| Election
of Office Bearers
The Director shall be elected
in accordance with the Guild Regulations;
All other Executive Committee
members shall be elected at the Annual I.S.S.U.W.A. Elections,
hereafter referred to as "the Elections";
The Executive shall appoint
two Returning Officers to conduct the Elections at least
five working days prior to the commencement of the Elections,
subject to the approval of the I.S.S.U.W.A. Council. The
Returning Officers shall be responsible for:
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fair conduct and administration of the elections;
the safe-keeping of the International
Students Register; and
the receipt and counting of
all ballot papers;
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| The
Elections shall be conducted by way of optional preferential
voting;
All International Students
(as defined in section 2.1.2 of this constitutions) are
eligible to vote in the Elections;
All candidates for the elections
must fulfil the definition of "International Student"
in Section 2.2 of this Constitution;
To nominate for a position
in the Elections, a candidate shall
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| complete
and sign a nomination form in respect of the position for
which he or she is nominated;
have the nomination seconded
by an international student, but may propose his/her own
nomination;
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| Nominations
for the Elections shall close fourteen days after the day
on which nominations opened, inclusive of that day;
No candidate may be nominated
for more than one position in the Elections;
The term of office for each
Executive Committee member shall be for the period from
December 1 of the year of election to November 31 of the
following year;
The time between the election
of the incoming office bearers and the end of the term of
the outgoing office bearers shall serve as a period of training,
in which the incoming Executive shall be familiarised with
their respective duties;
In the event that an Executive
Committee position remains unfilled after the Elections,
the Executive shall conduct a separate election to fill
the position, subject to Section 6 of this Constitution
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| The
Executive Committee
The Executive Committee as
a whole shall:
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| draw
up the I.S.S.U.W.A. budget prior to the first semester meeting
of the I.S.S.U.W.A. Council. The budget shall be referred
to the Guild Finance and Planning Committee for consideration
prior to its presentation to the Guild Council;
be responsible to attend all
meetings in relation to international student matters and
to duly report on such matters to the I.S.S.U.W.A. Council;
and
be responsible for the formulation
of plans to fulfill the aims of I.S.S.U.W.A.
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| 7.2.1
7.2.2
7.2.3
7.2.4
7.2.5
7.2.6
7.2.7
7.2.8
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| head
the Executive, and be responsible for reporting to the Executive
all matters relevant to international students in order to
facilitate I.S.S.U.W.A.’s functional efficiency;
represent all international
student on matters pertaining to international students
in the Guild;
be responsible to act on any
educational issues that concerns international students;
provide a report on the activities
undertaken by I.S.S.U.W.A. to the guild, when such a report
is requested by the Guild;
call for, and chair I.S.S.U.W.A.
Council Meetings;
provide a report on any Guild
matters pertaining to International Students at meetings
of the I.S.S.U.W.A. Council;
be the official spokesperson
for all international students of The University of Western
Australia; and
may co-authorise all accounts
with the Treasurer
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| The
Deputy Director shall: |
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| 7.3.1
7.3.2
7.3.3
7.3.4
7.3.5
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the absence of the Director, have all the rights, privileges,
powers and duties attaching to the office of Director;
attend and chair Executive
Committee meetings, for the co-ordination of all I.S.S.U.W.A.
activities;
assist the Director in the
co-ordination of the Executive;
may undertake any other projects
for the benefit of international students and duly report
to the Executive; and
may co-authorise all accounts
with the Treasurer.
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| The
General Secretary shall: |
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| 7.4.1
7.4.2
7.4.3
7.4.4
7.4.5
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| be
responsible for maintaining a record of all I.S.S.U.W.A. Executive
and Council Meetings and activities;
be the prime assistant to the
Director and Deputy Director in the co-ordination of all
activities;
be responsible for all administrative
duties in the I.S.S.U.W.A. office;
be responsible for all correspondence
taken by the Executive; and
may co-authorise all accounts
with Treasurer.
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responsible for all financial records and transactions;
co-authorise all incoming and
outgoing accounts with one of the following members of the
Executive:
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the
Director,
the Deputy Director, or
the General Secretary; |
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| assist
the Director in budget planning for all I.S.S.U.W.A. activities.
Supervise the Executive in
the preparation of a Budget submission to the Guild after
the first semester ISS Council meeting; and
Prepare the I.S.S.U.W.A. Annual
financial Report at the end of his/her term, and distribute
the said report to the Guild the ISSSUWA Executive and council.
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| The
Social Secretary shall: |
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consultation with the Executive, be responsible for the planning
and co-ordination of all I.S.S.U.W.A. social activities; and
present a report on all social
activities undertaken be I.S.S.U.W.A. at I.S.S.U.W.A. Council
meetings.
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| The
Sports Secretary shall: |
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consultation with the Executive, be responsible for the planning
and co-ordination of all I.S.S.U.W.A. sports activities;
be responsible for the co-ordination
of I.S.S.U.W.A.’s participation in the N.L.C. (West)
Inter-varsity Friendship Games; and
present a report on all sports
activities undertaken by I.S.S.U.W.A. at I.S.S.U.W.A. Council
meetings.
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| The
Welfare and Education Officer shall: |
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responsible to undertake activities for the promotion of international
students’ welfare and educational issues;
work in consultation with the
Executive on all welfare matters;
present a report on all welfare
and educational issues undertaken by I.S.S.U.W.A. at I.S.S.U.W.A.
Council meetings.
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| The
Liaison Officer shall: |
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the use of appropriate media, be responsible for the promotion
of, and dissemination of information on, the activities and
decisions of the I.S.S.U.W.A. Executive and council to international
students;
undertake research with regard
to educational and welfare issues concerning international
students, in support of I.S.S.U.W.A.’s role in representing
international students on campus; and
be responsible to inform the
Executive of all on-campus matters and activities pertaining
to international students.
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| Lighthouse
Editorial Board
The Lighthouse Editorial Board
shall comprise of:
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| 8.1.1
8.1.2
8.1.3
8.1.4
8.1.5
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| the
Lighthouse Editor
Sub-editor(s)
Graphics and Layout Officer
Treasurer
Publicity/Media Officer
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| The
Editor shall be appointed by the I.S.S.U.W.A. Executive, in
consultation with the Lighthouse Editorial Board.
The Editor shall update the
I.S.S.U.W.A. Council on the magazine’s general progress
as and when necessary and thereby provide a feedback link
between the Lighthouse magazine and I.S.S.U.W.A. Council.
The Editor shall be held responsible
to the I.S.S.U.W.A. regarding any published material of
the Lighthouse.
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| I.S.S.U.W.A.
Meetings
Annual General Meeting (AGM)
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| The
AGM shall be held after the I.S.S.U.W.A. Annual Elections;
The AGM shall:
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serve
the purpose of formally introducing the incoming Executive
Committee to the international student population on campus;
and
be a forum for international students on campus to express
any grievances, concerns and/or suggestions to the incoming
committee. |
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| New
policies may be introduced at the suggestion of the members,
which shall then be voted on by the I.S.S.U.W.A. Council;
Written notice about the meeting
shall be provided to members no later than seven days prior
to the meeting;
Quorum of thirty international
students is required for the AGM.
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| Extraordinary
General Meeting (EGM) |
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| An
Extraordinary General Meeting |
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may
be called by an I.S.S.U.W.A. member;
shall be for the discussion of the specific business for which
it is called and no other business shall be entertained; |
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| Quorum
of at least 5% of the total international students population
who are members of the Guild is required for an EGM;
At least five days written
notice must be given for the EGM.
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| I.S.S.U.W.A.
Council Meetings |
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| 9.3.1
9.3.2
9.3.3
9.3.4
9.3.5
9.3.6
9.3.7
9.3.8
9.3.9
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| The
I.S.S.U.W.A. Council is to meet at least once per semester,
or more as requested by the Director or three I.S.S.U.W.A.
Council members with the knowledge of the Director.
The quorum shall be half plus
one of Voting I.S.S.U.W.A. Council members, including delegates
representing at least half of the affiliated association.
The Director or Deputy Director
shall chair I.S.S.U.W.A. Council meetings;
In the absence of both the
Director and the Deputy Director, the Chair shall be elected
at the meeting;
Ordinary members of I.S.S.U.W.A.
may attend the I.S.S.U.W.A. Council meetings as observers.
The I.S.S.U.W.A. Council can
form a sub-committee to deal with and report on any matters
deemed necessary by the I.S.S.U.W.A. Council;
The policies of the I.S.S.U.W.A.
shall be approved by a simple majority of the I.S.S.U.W.A.
Council members at a Council Meeting.
In so far as they are applicable
to the I.S.S.U.W.A. Council, the standing orders of the
Standing Committees of the Guild shall apply to all meetings
of the I.S.S.U.W.A. Council Meetings.
The I.S.S.U.W.A. Council shall
have power to make rules for the proper conduct of its affairs.
All rules and alterations thereto shall be enrolled upon
the Guild Statute Book upon receiving approval from Guild
Council.
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| I.S.S.U.W.A.
Executive Meetings |
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| The
Executive shall meet at least once a month for the coordination
and management of I.S.S.U.W.A. activities;
Meetings shall be chaired by
the Deputy Director. In the event of or in his/her absence,
the General Secretary shall take over as chair;
Quorum shall be half plus one
of the Executive committee.
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| Constitution
Amendments
The council shall inform the
General Secretary of any amendment made to these regulations;
Proposed amendments to the
constitution are subject to the approval of the ISSSUWA
Council and the regulations may be changed with a two-third
plus one majority of the I.S.S.U.W.A. Council;
Proposed amendments and the
new constitution draft shall be submitted to the Guild Statutory
Committee for approval, then submitted to Senate for ratification;
The approved amendments will
then be included into Guild Regulations.
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| Commencement
This constitution shall come
into effect on 13th October 1999.
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